本讲对商务活动中常用的多样化英语邀请信函及其回复分别给予简单介绍和举例。
一、概述　Introduction
本节围绕邀请信函的内容、写法、格式、使用中的注意事项提供一些基本知识。
1、邀请信函的常见项目
•    活动的名称、时间、日期、地点
•    活动的原因、可能的规模、哪些人参加
•    活动日程、着装方面的注意事项
•    有时需要简短地说明前往的路线
•    如果要求被邀请者答复，以便尽早知道有多少人出席，要在邀请函的底部注明“please reply”并附上电话号码。
也可采用法语的“RSVP”或“r.s.v.p.”。
2、邀请信函的写法
随着社交方式的日趋简化，正式邀请信函的写法已经不像以前那么严格，不过仍需保持一定的格式。例如正式的邀请信函中应当尽量不用I'm, I've, we're, you're等省略形式；再如同事、朋友之间的非正式邀请，称呼不能是Dear Sirs，署名也不能是Sincerely yours，但是国内许多教科书里这样的例信却比比皆是。
英语的邀请信函用语比较格式化，汉语邀请信函中常见的套话，一般不要直接体现在英语邀请信函中，例如：
•    为远道而来的贵宾接风洗尘，……
•    为了庆祝签约成功，……
•    为了略尽地主之谊，……
•    ……以便客人品尝本地的珍肴佳酿，……
也就是说，这些内容在汉语文本中经常见到，但是一般而言，在英语版本的邀请信函里应当省略或者略写。
3、邀请信函的格式
•    邀请函应当格式正规、版面设计大方美观；
•    信函内容应当简洁明了；
•    要用质地比较好的白色信纸和信封。
二、发出邀请　Invitations
如果活动较为正式，邀请函应当提前几天发出，给对方留出足够的考虑、安排、回复的时间。
例 1 格式化邀请函
You are invited to a small party celebrating Mary Cohen's recent promotion.
It will be held in the cafeteria on the third floor of the Office Tower at 17:10 p. m. on Wednesday, August 25, 2004.
Come and help us congratulate Mary.
RSVP by Monday, August 23, ext. 2345
例2.
September 22, 2004
Dear Mr. & Mrs. Mayan,
We are deeply impressed by your lecture of September 20, which provides inspirations and practical assistance to my colleagues and me.
We are having a dinner party at 18:30 p. m. this Friday, September 24, at Nanxicun Restaurant, No. 5 Anzhenjie Street, and should be delighted if you could join us.
Looking forward to seeing you.
Sincerely yours,
Wang Dong
President
例3.
September 30, 2004
Dear Mr. Gyres,
We greatly appreciate your cooperation and assistance in the business of recent weeks. We are cordially inviting you to an evening function on Saturday, October 9, 2004, at the Jiulongyuan Douhuanzhuang, 14 Tuanjiehu Road of the Dongcheng District, at 7 o'clock sharp.
Looking forward to the pleasure of seeing you there.
Yours faithfully,
Peng Jianchu
CEO, Cores China Ltd.
    例4.
September 9, 2004
Dear Mr. Williams,
We'd very much like you to address our sales staff at the next sales meeting which will be held at our headquarters at one o'clock on Thursday, September 16, 2004.
If it is possible for you to be with us, please let us know within the next two weeks so we can make all the arrangements.
Yours faithfully,
Chen Xulun
Director Marketing
例5.
September 23, 2004
Dear Mr. and Mrs. Burns,
We're planning a tea party to celebrate President Wang Ping's twentieth anniversary of his presidency at the company and we want you and your wife to come. It's scheduled for Monday, September 27 at 16:00 o'clock in the lobby of the company office building.
I do hope you two can make it, and we are looking forward with great pleasure to seeing you both.
Yours faithfully,
Zhao Qing
Director General
例6.
September 30, 2004
Dear Li Yong,
Will you and your family spend the day and have dinner with us on Saturday, October 9 at the Chang'an Recreation Center?
It's a long time since we have had the pleasure of seeing you and we do hope you can come.
I'll have you picked up at the gate of your residence at seven o'clock in the early morning on Saturday. Bring your daughter and I'm sure she'll have a good time with mine.
Best regards,
Zheng Damin
发出邀请的常用语句
1.    Would you please come to … next Monday for … ?
2.    You are cordially invited to the dinner party on ….
3.    Will you dine with us at … p. m. tomorrow?
4.    I should be delighted / glad / pleased if you could come to dinner / lunch.
5.    We are having a party at … p. m. on Saturday, date. We would be very pleased if you could come.
6.    Enclosed please find a concert ticket for Monday evening. Do not fail to be there at the proper hour.
7.    President Li Ping cordially invites the pleasure of Mr. Timmy Higgins to an evening function on Friday at Radisson SAS Hotel.
三、接受邀请　Acceptances
如果你是被邀请人，那么收到邀请信后应当立即或者尽快答复。答复中应当明确表示接受或谢绝，不要模棱两可。如果接受邀请，一般要先表示感谢，然后重复邀请函中的时间、日期、地点。
 　　例7.    
September 22, 2004
Dear Mr. Wang Ning,
Mr. & Mrs. Magellan thank you for your kind invitation to the dinner party at 18:30 p. m. this Friday, September 24, at Wangjiao Yucun, and have much pleasure in accepting.
Yours faithfully,
George Magellan
例8.
September 28, 2004
Dear Mr. Peng,
Thank for your invitation to the evening function on Saturday, October 2, 2004, at the Jiulongyuan Douhuanzhuang, 14 Tuanjiehu Road, at 19:00.
It is very kind of you to extend your hospitality a little beyond routine work, and I look forward to meeting you and your colleagues.
Yours faithfully,
David Gores
例9.             
September 6, 2004
Dear Mr. Chen Xulun,
 　　Thanks for opportunity to speak to your sales staff at the next sales meeting at two on Thursday afternoon, September 9, 2004 to be held in the conference room at our old headquarters.
I'd like to say something about my recent visits to our business partners and my research on the latest developments in the Asian markets. At most half an hour will be enough, and I'd appreciate it if you could make some arrangements.
Yours faithfully,
John Williams
例10.
September 24, 2004
Dear Zhao Qing,
My wife and I were very pleased at learning of the opportunity to meet President Wang Ping and celebrate his marvelous service for the company at the tea party on Monday, September 27 at 16:00 o'clock in the lobby of the company office building.
My wife and I are looking forward with great pleasure to seeing Mr. Wang and all of our colleagues.
Yours,
Leo Burns
例11.         
October 2, 2004
Lao Zheng,
 　　You can't image how happy my daughter was when she learned of the day-off with you on Saturday, the ninth of October.
It's indeed a long time since we met and Saturday certainly is a wonderful choice for us to meet and talk and relax at the Chunhui Recreation Center.
My family of three shall be at the gate of our residence at seven o'clock in the early morning on Saturday. Looking forward to seeing you two and your lovely daughter.
Best wishes,
Li
接受邀请的常用语句
1.    We thank you for the kind invitation and have much pleasure in accepting.
2.    We are sincerely happy to join you at the Sheraton Great Wall dinner tomorrow.
3.    I was very pleased to get your invitation. I'd be glad to come and am looking forward to seeing you.
4.    I have pleasure in accepting your invitation to dinner on Wednesday evening. I'll be there on time.
5.    Thank you for your very kind invitation. I should love to come, and I am looking forward to it very much.
6.    My wife and I were greatly obliged for your kind invitation to the ceremony, to which we'll be happy to attend punctually.
四、谢绝邀请　Declines to Invitations
如果谢绝出席，回复中要先表示感谢，然后表示遗憾和失望，具体说明不能前去的原因。
例12.             
September 13, 2004
Dear Mr. Wang Ning,
I was delighted to read of your comments on my talks on September 20.
Your invitation to the dinner party this Friday, September 17, at Wangjiao Yucun at 18:30 p. m. should be one that I would very much like to accept.
Unfortunately, however, I have been committed to a farewell party for a retiring Deputy President at another company on the same evening.
Thank you for asking me, and I am sorry for missing an evening with you.
Sincerely,
George Magellan
例13.       
September 28, 2004
Dear Mr. Peng,
I am sorry that I can not dine and wine with you at the evening function on Saturday, October 2 at 7 o'clock. I believe I have got a serious cold, and with that I am afraid it would not be a good idea to be at a pleasant table with other people.
Please accept my regrets, and have a nice evening.
Yours sincerely,
David Gores
例14.          
September 6, 2004
Dear Mr. Chen Xulun,
Thanks for the opportunity, but I am sorry that I can not speak to your sales staff at the next sales meeting at two on Thursday afternoon, September 16.
I am scheduled to have a trip to the south from this coming Wednesday, September 8, on arranged visit tours to business partners in Guangdong and Fujian provinces.
Hopefully we'll have other occasions to meet and exchange ideas on topics of mutual interest.
Yours faithfully,
John Williams
例15.       
September 27, 2004
Dear Zhao Qing,
My wife and I appreciate very much your kind invitation, but we are sorry that we cannot share with you the pleasure of meeting President Wang Ping at the celebration of his long-term service for the company at the tea party on Monday, October 4.
Unfortunately, my wife and I have to visit her mother, who was hospitalized last Tuesday for a heart problem.
Do represent us to President Wang, and we are sure we'll have occasions to meet some time in the future.
Yours,
Leo Burns

谢绝邀请的常用语句
1.    Please accept my sincere regret at not being able to join you at …
2.    I am sorry that I shall not be able to join you because I am badly ill.
3.    I regret that I have another arrangement at this time and will not be able to attend.
4.    I appreciate very much your kind invitation, but I regret to say that I have another engagement on that day.
5.    Most unfortunately, we shall be unable to avail ourselves of your kind invitation on account of a previous engagement.
6.    We won't be able to come to your dinner party on Sunday because that happens to be the day we are expecting guests ourselves.
五、商务邀请 Invitations for Business Purposes
所谓“商务邀请”，是指区别于宴请、社交目的而言的。这些邀请信函更为正式，具体业务内容更为丰富，因而下面的例信均加了小标题。但是从写法上看并无本质性差异。
例16. 展会招商
April 12, 2004
Invitation to
Beijing International Auto Show 2004
Dear Partners,
The "Beijing International Auto Show 2004", organized by China Global Trading Centre, will be held October 18–21, 2004, in Asian Games Village, downtown of northern Beijing, People's Republic of China.
As Organizers of the Show, we hereby would like to invite you to participate in the Beijing International Auto Show 2004 in Beijing.
Sincerely yours,
Hu Nan

Hu Nan
General Manager
例17. 周年庆祝
September 11, 2004
Dear Sirs,
Subject: Anniversary Celebration
It is my pleasure to inform you that Monday, November 1, 2004, will be the fifteenth anniversary of the founding of the Company.
In celebrating the firm's 15th birthday, we are preparing a big celebration at the Beijing International Conference Center, 8 Beichen Donglu.
After the ceremony and entertainment performance, there will be an exhibition showing the company's past achievements at its head office nearby.
For further information, please feel free to contact us on phone
(010) 6666 9999
Sincerely yours,
Ren Dakai
Ren Dakai
President
例18. 约会同行
Beifang Ventilating Equipment Company
66 Gongti Xilu, Chaoyang District
Beijing, 100112 PR China
Tel. (010) 3456 7890 Email: sendme@beifang.com.cn
August 28, 2004
Dear Sirs,
YOU ARE CORDIALLY INVITED:
To come to the 15th World Expo HVAC Beijing to be held from 27-30 September 2004 at the Science and Technology Exhibition Center.
This annual exposition provides visitors as well as exhibitors an opportunity to show their latest products, equipment, and services to the largest and fastest growing market in Asia.
Beifang Ventilating Equipment Company will be welcoming you at the Booth 99 in Area A, where we have ready brochures, photos, models, and smiling staff.
I invite you to participate in this exciting and thought-provoking exhibition, and talk to us about your individual expectations.
Yours sincerely,
Liu Danmin
Liu Danmin
President, BVEC
例19. 联络客户
下面这封邀请信，是北京一家公司寄给贸易伙伴的，意在借宣传展览会的机会宣传自己、招待朋友、笼络客户。
虽说意图明确，但是不亢不卑，有理有节，属于比较好的“以私交带公务、借会展拉生意”的商务信函。
Beijing Luyou Camping Gears Co. Ltd.
Co-sponsor and Co-organizer of
HOLIDAY & PLEASURE PRODUCTS EXHIBITION
68 Beisanhuan Donglu, Beijing
John Hughes
Purchasing Manager
Sea-Air-Sun Ltd.
222 Livada, 40 23653
Athens, Greece
March 26, 2004
Dear Mr. Hughes,
We have pleasure in inviting you to our biennial fair in the industry. This year it will be at the China International Exhibition Center, Beijing, from 25 to 28 July.
We enclose details of the exhibition, accommodation arrangements and a provisional program.
You were very hospitable to me and my colleagues last year when we visited your great country. And we would be very happy if you could give us an opportunity to be a host to old friends like you.
We would appreciate it if you could confirm your participation at your earliest convenience.
Yours sincerely,
Ma Jun
Ma Jun
President

 
三、 问题修正
Dear Prof. Zhang:
As to improve our spoken English, we intend to establish an English Salon. We like to invite you as our consultant. We suppose to have a party in Rroom 301, XX Bbuilding , at 8:00 am, Thursday., Nov. 11th.
We would like to invite you to attend our Salon., Iif you can come that time , it will be our honour. We will learn a lot from you.
We look forward to meeting you at 7:50 p.m.that time.
Sincerely yours,
Hou Jun
The student of 2006 MBA Students Union


四、 随堂练习
题目：仔细阅读下面的邀请信，注意发现问题，并给予修改。
June 27, 2008
Dear Mr. Wang:
Our company will have a party to celebrate the success we have got in the third season at the Hilton Hotel at 6:30p.m on July 4. And we would be very pleased if you could attend.
Looking forward to hearing from you soon.
Yours sincerely
Secretary of A&BCompany
Liu Lan


 
五，常用语句

发出邀请
1. Would you please come to ... next Monday for...?
2. You are cordially invited to the dinner party on ....
3. Will you dine with us at ... p. m. tomorrow?
4. I should be delighted if you could come to lunch.
5. I should be glad / pleased if you could come to dinner.
6. We are having a party at ... p. m. on Saturday, date.
7. We would be very pleased if you could come.
8. Enclosed please find a concert ticket for Monday evening.
9. Do not fail to be there at the proper hour.
10. President Li Ping cordially invites the pleasure of Mr. Timmy Higgins to an evening function on Friday at Radisson SAS Hotel.
接受邀请
1. I was very pleased to get your invitation.
2. Thank you for your very kind invitation.
3. I’d be glad to come and am looking forward to seeing you.
4. It will be my greatest pleasure to dine with you tomorrow at seven.
5. We thank you for the kind invitation and have much pleasure in accepting.
6. I have pleasure in accepting your invitation to dinner on Wednesday evening.
7. I should love to come to the dinner, and I am looking forward to it very much.
8. We are sincerely happy to join you at the Sheraton Great Wall dinner tomorrow.
9. My wife and I were greatly obliged for your kind invitation to the ceremony, to which we'll be happy to attend punctually.
10. Mr. XX accepts with pleasure the kind invitation for (some occasion) to be held at (some place) at (time). It is with great pleasure/gives as much pleasure to accept your kind invitation to...
谢绝邀请
1. Please accept my sincere regret at not being able to join you at ...
2. I am sorry that I shall not be able to join you because I am badly ill.
3. I regret that I have another arrangement at this time and will not be able to attend.
4. I appreciate your kind invitation, but I regret to say that I have another engagement on that day.
5. Most unfortunately, we shall be unable to avail ourselves of your kind invitation on account of a previous engagement.





商务报告

一、内容
企业主管、经理们天天忙于应付头绪繁多的商务活动，需要及时了解重要的业务信息。商务报告以书面形式给读者提供有关信息和数据，是业务工作及其进展的记录，是商贸企业中常用的下情上达的文件形式之一，是公司内沟通信息的重要手段。
报告的作用主要是向公司主管人员或公司以外的相关机构提供信息、阐述事实或数据、表达观点或意见；对收集来的各种信息和数据进行周密的分析，为公司上层制定计划、做出决策提供依据和论证；根据自己的经验、见解、研究，提出解决问题的方法或建议，供主管人员参考，并充分论证以促使上司全部或部分予以采纳；管理人员通过阅读报告，及时处理各种事务、筛选各种公司内外的信息，适当超前地做出经营决策，制定出相应的计划、策略等。
一、概述　Introduction
1、报告的种类
英语的报告种类繁多，样式变化丰富。若按繁简程度来分，可以分为简式和正式报告两个大类。本课程下面各节即顺着这种思路展开。
若按用途来分，则商务报告可以有进度报告、事故报告、考察报告、市场调查报告、可行性分析报告等等。